IEEE may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. IEEE may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or IEEE. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.
By attending the event, you acknowledge and agree as follows: (a) IEEE may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, IEEE disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Refund Policy:
- Deadline for Cancellations: Refunds will only be issued for cancellations made by 5 PM Pacific time on Friday, June 6, 2025.
- Attendee Registration: Refunds are available for all categories of attendee registration. However, refunds will not be provided for exhibit space purchases.
- Substitutions: Attendee substitutions are permitted at no additional charge.
- Administrative Fee: A 25% administrative fee will be deducted from all approved refunds.